Privacy Policy

1. General Provisions

‍This Privacy Policy describes how ELPOFFICE (hereinafter "Data Controller", "We") collects, uses, and protects the personal data of our website users and clients seeking our services. We strictly comply with the requirements of the General Data Protection Regulation (GDPR / RODO).

2. Who is the Data Controller?

‍The controller of your personal data is ELP OFFICE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ, registered in Poland at: 49A 62-095 Murowana Goślina.

KRS: 0001070301 | NIP: 7773415876 | REGON: 526989009 | Contact email for data protection inquiries: biuro@elpoffice.com.

3. What data do we collect and why?

‍We collect data only to the extent necessary to provide high-quality services.

  • To provide accounting services and assistance to foreigners: First name, last name, contact details (phone, email), passport details, PESEL, financial information, and other documents necessary for accounting, settlements with ZUS and the Tax Office (Urząd Skarbowy), as well as for stay legalization processes. (Legal basis: performance of a contract and legal obligations).
  • To contact you: Data left in the contact forms on the website (name, email, phone number, Telegram). (Legal basis: legitimate interest of the Data Controller).
  • Technical data and analytics (Cookies): IP address, browser type, website behavior data. This data is collected via cookies only with your explicit consent to improve the website's performance. (Legal basis: user consent).

4. Who do we share your data with?

‍Your data is strictly confidential. We may only share it with:

  • State authorities in Poland (Tax Office, ZUS, Office for Foreigners) as part of fulfilling our legal obligations.
  • Trusted partners (IT specialists, hosting providers, email services) who ensure the technical operation of our office, provided they observe strict security measures.

5. How long do we keep the data?

  • Accounting and tax documents are kept for the period required by Polish law (usually 5 years from the end of the calendar year in which the tax payment deadline expired).
  • Contact data is kept until you withdraw your consent or the processing of your request is completed.

6. Your rights (under GDPR / RODO)

‍You have the full right to control your data:

  • The right to access your data and receive a copy of it.
  • The right to rectify inaccurate data.
  • The right to erase data ("right to be forgotten") if there are no legal grounds for its further retention.
  • The right to restrict processing and data portability.
  • The right to withdraw your consent to the use of cookies or data processing at any time.

To exercise your rights, please contact us at: biuro@elpoffice.com.

7. Cookies

‍Our website uses cookies. Essential cookies are necessary for the basic functioning of the site. Analytical and marketing cookies (Google Analytics) are activated only after you click the "Accept" button on our banner.